California Arts Council

State of California

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Program Assistant (Education)
LUX Art Institute

Encinitas, CA

This part-time position (up to 30 hours/week) supports the education department in the implementation of programs and exhibitions at Lux Art Institute. Availability must be flexible as program dates/times are subject to change.  Some Saturday and evening hours will be necessary.


  • Provides support as it relates to promotion, registration and implementation of education programs
  • Lead the daily operations of the reception desk with a focus on customer service, organization and efficiency, ensuring visitors are attended to professionally and promptly
  • Assist instructors with facility and supply set-up and cleanup
  • Assist with materials preparation and organization
  • Serve as a liaison between instructors and the Education Department 
  • Identify parents, families & teachers in education programs that have the potential to support Lux as members, donors & volunteers. Make recommendations to Advancement department to nurture these relationships
  • Provides general information about the museum, exhibits and the community
  • Build and maintain rapport with visitors, members, donors, and media to cater the visitor experience to their needs.
  • Takes registration fees using a Point of Sale system
  • Handles and balances cash and related entries
  • Ensures all payment policies and procedures are followed, and record keeping is accurate and timely to maintain financial and data integrity
  • Relays accurate information about planned programs/events
  • May assist with informal tours of the Education Pavilion to individuals and groups
  • Answers the telephone and fields calls to appropriate staff members
  • Ensure cleanliness and maintenance of general use spaces
  • Work closely with interdepartmental in planning, staffing and implementation of events


  • Must be outgoing and organized with excellent written and verbal communication skills
  • Ability to multi-task
  • Strong attention to detail
  • Must have personal transportation
  • Familiarity with Microsoft Office platforms, Adobe Creative Suite and other technological platforms
  • Bachelor's degree preferred
  • 1-3 years experience in a customer service environment, preferably in a non-profit setting

The position reports to the education department. Other logistical tasks will be assigned on an as-needed basis. 


Deadline: 02-27-2015

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