Arts Jobs - DetailClass Act Regional Manager
Santa Ana, CA
The Class Act Regional Manager schedules and oversees the partnership events at Class Act schools as assigned. He/she also serves as substitute at other schools as needed. Additional schools and responsibilities may be added at the discretion of the Director of Education and Manager of Education.
JOB DUTIES AND RESPONSIBILITIES
The following duties at each assigned Class Act school:
- Communicates regularly with the Manager of Education and Class Act Coordinator on partnership-related progress and issues.
- Maintains quality relationships and personal connections with students, parents, teachers and administrators and Symphony musicians.
- Arranges and implements all school-based Class Act events including:
- New School Orientations (in conjunction with Director of Education and Manager of Education)
- Team Member meetings as needed
- Schedule Meetings with School Teams
- Teacher Workshops
- Prelude Assemblies
- Lesson Observations (first lesson day plus one additional selected day per school)
- Family Nights
- IME Assemblies
- Youth Concerts (currently four days late May and early June)
- Bravo Assembly
- Assists and Leads in scheduling and presenting other Class Act events including:
- Parent Meetings
- Bravo Meetings
- Summer Celebration
- Enters all scheduling/personnel information for his/her assigned schools into Class Act database and processes scheduling changes as necessary throughout the school year.
- Orients schools, teachers and parents about Class Act’s mission and goals and provides them with training in program implementation strategies.
- Communicates with school administrators and teachers on how best to incorporate Class Act into their school curricula.
- Coaches, inspires and provides resources to his/her schools’ Parent Coordinators, so they are prepared for providing enthusiastic program support within their parent community.
- Provides support and on-site management to Class Act musicians as needed.
- Provides support and on-site management to Class Act presenters as needed.
- Assists with annual evaluation/appraisal of schools’ participation, including collection of teacher assessments.
- Assists Manager of Education with coordinating and managing Class Act parent volunteers from his/her assigned schools for Youth Concerts and Family Musical Mornings.
- Completes assessments and provides feedback on Class Act program elements at assigned schools.
- Participates in yearly application and re-application process for Class Act schools.
- Serves as representative of Pacific Symphony while at Class Act events and functions.
- Attends monthly Class Act staff meetings.
- Attends individual monthly and/or bi-weekly meetings with Manager of Education.
- Substitutes for other Regional Manager(s) as assigned.
EDUCATION, EXPERIENCE AND SKILLS
Education: College degree preferred.
Experience: Strong administrative experience required. Familiarity with Pacific Symphony Education Programs and Class Act a plus.
- Passion for music and music education.
- Competency and comfort with event management and detailed logistics.
- Competency and comfort with public speaking.
- Detail oriented and ability to organize a diverse array of projects and materials.
- Excellent written and oral communication skills.
- Excellent people skills and the ability to successfully negotiate sensitive situations with nuanced communication.
- Comfort and skill in dealing with a diverse array of constituents including teachers, parents, administrators, and symphony musicians.
- Comfort and skill in working in an elementary school environment.
- Highly organized and highly flexible.
- Ability to juggle multiple priorities and projects.
- Disciplined in working at a home-office environment.
- Excellent time-management skills.
- Competency and accuracy in Microsoft Outlook, Word, Publisher, Excel, and PowerPoint.
Supervisory Responsibility: Occasionally supervise Symphony musicians, presenters, and volunteer teams
Working Conditions: Requires travel to school sites and other locations as needed, with most administrative functions performed from Regional Manager’s home. Actual time commitment varies based upon number of school assignments. Class Act staff meetings and trainings will generally take place at Pacific Symphony offices, though some meetings and trainings will take place at partner schools and local restaurants or coffee shops.
- 95% of administrative tasks will take place at home office, 5% at Pacific Symphony office.
- School-site work will take place at partner schools, as assigned, throughout Orange County.
- Occasional day and evening work at Renée & Henry Segerstrom Concert Hall.
Schedule: An average of two hours per week per school, plus program-wide commitments and substitute assignments as needed, August through June. Hours will vary each week depending on work flow and individual school calendars.
Employment Status: Non-exempt, part-time, seasonal
Salary: Negotiated privately at time of interview, and includes a bi-weekly mileage allowance and reimbursement for all approved expenses.
Department: Education & Community Engagement
Reports to: Manager of Education
Please e-mail cover letter and resume
Attention: Carrie Villanueva, Manager of Education
Subject: Class Act Regional Manager Search
E Mail: CVillanueva@PacificSymphony.org
NO PHONE CALLS OR FAXES
Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this position at any time.
Pacific Symphony is an Equal Opportunity Employer.
Founded in 1978, Pacific Symphony enriches the human spirit through superior performances of classical and symphonic music. It is a highly dynamic and innovative organization, led artistically by Music Director Carl St.Clair and operationally by President John Forsyte. It presents more than 100 concerts annually and serves 250,000 community members each year. Pacific Symphony is nationally and internationally recognized for performance excellence, strong community engagement through education and other programming, and the commissioning of new works by contemporary composers. Pacific Symphony twice received prestigious ASCAP Awards for Adventuresome Programming, and it was showcased in the League of American Orchestras' nationally released publication, Fearless Journeys: Innovation in Five American Orchestras. Pacific Symphony's Class Act elementary school enrichment program has been honored by the National Endowment for the Arts and the League of American Orchestras for its effectiveness and programmatic design.
Resident for much of the year at the renowned Renée and Henry Segerstrom Concert Hall, the Symphony also presents a summer outdoor series at Irvine's Verizon Wireless Amphitheater. During the 2014-2015 season, Music Director Carl St.Clair is celebrating his 25th Anniversary with the Pacific Symphony, while Principal Pops Conductor Richard Kaufman is celebrating his 24th season leading the Pops series, which stars some of the world's leading entertainers.
For 24 consecutive years the Symphony has balanced its budget and has no accumulated debt. It employs a staff of 50. The current annual operating budget is approximately $20 million with $2.5 million of the Symphony’s budget dedicated to educational programming.