California Arts Council

State of California

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Office of Student Productions Manager Stanford Arts
Stanford University

Stanford, CA

Stanford University
Office of Student Productions Manager - Stanford Arts
Job Number: 66970
Note: Not all unique aspects of the job are covered by this job description

The goal of the Stanford Arts office is to integrate the arts throughout a Stanford education, to raise Stanford's profile in the arts, and to develop and grow new creative programs that will engage students, faculty, and community from across the university and beyond. The Stanford Arts office encompasses the Stanford Arts Institute; Stanford Live and the Bing Concert Hall; the Anderson Collection at Stanford University; and other campus-wide arts initiatives.

The new Office of Student Productions will provide support to extra-curricular student arts groups in realizing their projects. Its primary role will be to manage the new Roble Arts Gym space (completion date in Spring 2016) and to advise theater/dance groups on technical matters and to facilitate their navigation of Stanford's complex space challenges for student productions. This Office will report to the Associate Dean for the Advancement of the Arts, with strong ties to the technical staff of the Department of Theater and Performance Studies (TAPS), the Department of Music, and Student Activities and Leadership (SAL).


  • Oversee the successful launch and ongoing vibrancy of the Roble Arts Gym, a one-of-a-kind drop-in creative space for Stanford students.
  • Assist in project managing the opening of the Roble Arts Gym, and other potential new arts spaces; develop operational policies and procedures for these spaces.
  • Recruit, hire and manage student staff.
  • Coordinate daily activities of assigned arts spaces, especially the Roble Arts Gym, including: scheduling and assigning work to staff and directing and leading workers in completing assigned work; monitoring work and project activity progress, making necessary changes; completing performance evaluations of assigned staff; performing quality assurance checks, and coordinating health and safety programs and training.
  • Develop and launch Office of Student Productions in Roble Arts Gym.
  • Provide technical advice and guidance to students/student groups as it relates to extracurricular student productions across campus, including safety instruction.
  • Provide assistance navigating the Stanford system and obtaining space and equipment necessary for productions.
  • Explore opportunities for efficiencies in managing equipment, stage props, and costumes across productions.
  • Implement a more effective means for students to seek funding from other sources on- and off-campus.
  • Develop on and off-campus partnerships to facilitate student access to arts resources/equipment.
  • Track budget for area of responsibility, and provide time and workforce needs and estimates to higher level management based on cost analyses, ensuring work is completed according to stipulated price and agreement.
  • Implement, interpret, and manage policies and procedures pertaining to operations and facilities management.
  • Manage vendor contracts as applicable.
  • Coordinate activities, construction, and renovation with Stanford staff, subcontractors, and/or vendors. Support assigned project activities; ensure compliance with larger unit goals.
  • Other duties may also be assigned


Education & Experience:

  • A combination of education, training and experience performing responsibilities similar to those listed above.
  • Experience in an academic environment preferred.
  • Bachelor's degree preferred.
  • Knowledge, Skills and Abilities:
  • Knowledge of all areas of theatrical production. Knowledge of technical needs for visual art-making also desirable.
  • Ability to work with students
  • Technical knowledge of safe working procedures, safety equipment and products for the stage.
  • Maturity and understanding of the artistic process and excellent interpersonal, teamwork, and diplomacy skills.
  • Proven ability to work independently and collaboratively in a fast paced, rapidly changing environment.
  • Ability to coordinate daily activities including work scheduling, quality assurance, program validation, monitoring of maintenance activities, and supervision of personnel.
  • Demonstrated experience working with subcontractors/vendors and demonstrated ability to monitor project activities and ensure compliance with internal/external regulations.
  • Demonstrated experience developing, analyzing and interpreting policies.
  • Knowledge of environmental and safety rules, regulations, and policies. Ability to conduct job site inspections to ensure compliance.
  • Strong communication skills.
  • Ability to identify and resolve problems in a timely manner and gather/analyze information skillfully
  • Strong computer skills, including proficiency in Excel, or similar spreadsheet programs;
  • Ability to work long hours and to manage an irregular schedule including weekends and holidays.


  • Frequently sitting, perform desk-based computer tasks, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, twist/bend/stoop/squat, grasp lightly/fine manipulation, use a telephone, lift/carry/push/pull objects that weigh up to 11-20 pounds.
  • Rarely kneel/crawl, climb (ladders, scaffolds, or other), reach/work above shoulders, grasp forcefully, writing by hand, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
  • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Requires 24-hour response availability seven days per week for emergency situations.
  • May be exposed to noise > 80dB TWA.
  • May working at heights 4 - 10 ft.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford students, colleagues, and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Job: Facilities

Location: School of Humanities and Sciences

Schedule: Full-time

Classification Level: G

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Deadline: 07-10-2015

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