California Arts Council

State of California

Arts Jobs - Detail

Administrative Assistant
Oshman Family JCC

Palo Alto, CA

Open Position
Title: Administrative Assistant
Department: Arts & Culture

About the OFJCC:

The Oshman Family Jewish Community Center (OFJCC) on the Taube Koret Campus for Jewish Life serves the South Peninsula through educational, social, cultural, fitness, sports and other wellness programs. The OFJCC aspires to be a multi-generational Jewish neighborhood where all are welcome and which fosters new personal and community connections through rich and rewarding experiences. The OFJCC provides a common ground for Jewish institutions, other local groups, organizations and individuals to work, learn and play together for the betterment of the whole community. For more information, visit or call 650.223.8600.

Overview of the Role:

Are you a team player who thrives in a fast paced environment? Then this might be the place for you! The OFJCC seeks an Administrative Assistant to provide administrative and office support activities for multiple team members within the Arts and Culture department.  This includes implementing administrative systems, procedures and policies and monitoring administrative projects. In addition, this individual will assist in all program events, including overseeing participant registration, and must be available to work some nights or weekends when needed.

Essential Duties & Responsibilities:

Responsibilities include, but are not limited to the following:

  • Manage day to day administrative operations for the Arts & Culture department
  • Be responsible for heavy calendar management requiring interaction with various departments
  • General administrative tasks such as filing, phones, faxing and data entry
  • Assist other team members with room bookings for meetings and events
  • Organize and book travel for performers
  • Assist with program events, including overseeing participant registration for art and culture events
  • Manage and organize the J-Thursday program to include speaker selection and food purchasing
  • Manage all aspects of department volunteers, including scheduling for events, sending reminders and giving full walk through of duties
  • Represent the OFJCC in a professional manner and provides excellent customer service

Qualifications & Skills:

  • Associate Degree or Equivalent
  • 1-2 years of administrative experience
  • Extremely organized and detailed oriented
  • Excellent communication and interpersonal skills.  Ability to communicate information clearly (both written and oral)
  • Ability to problem-solve and work under pressure and time constraints
  • Outstanding knowledge Microsoft Office 2010 especially Excel, Word, Powerpoint and Outlook
  • Ability to work nights and weekends when needed
  • Positive, upbeat and enthusiastic about working in a non-profit environment

If interested and qualified, send letter of interest and resume to

Contact:Lisa Boyd
Address: 3921 Fabian Way

Deadline: 07-31-2015

Return to Arts Jobs