California Arts Council

State of California

Arts Jobs - Detail

Assistant Orchestra Personnel Manager
San Diego Symphony

San Diego, CA


The Assistant Orchestra Personnel Manager will work closely with the Orchestra Personnel Manager in acting as a liaison between Orchestra Musicians and Administrative Staff and ensuring compliance with the Master Agreement.  Responsibilities include managing national and local auditions, maintaining the orchestra’s payroll, seating charts, assignments, and attendance records, hiring substitute and extra musicians, and acting as a resource for the musicians, while maintaining strict confidentiality with all personnel matters.

Essential Duties and Responsibilities:

  • Maintain database of approved substitute and extra musicians, and hire those musicians as per the artistic needs of the orchestra, notifying those musicians of all details including schedule, dress, parking, pay, and repertoire.
  • Collect I-9s and W-4s from new musicians, ensuring that paperwork is being filled out correctly and in a timely manner.
  • Serve as audition coordinator, including scheduling, advertising and implementing according to the requirements of the Collective Bargaining Agreement and industry standards.
  • Distribute information to musicians via bulletin boards, email blasts and web portal.
  • Assist with preparing payroll.
  • While the Orchestra Personnel Manager is absent, take lead in running rehearsals and performances, documenting attendance, serving as the time keeper, and addressing with discretion any personnel issues that may arise.
  • Coordinate the hiring of small ensembles for miscellaneous events.
  • Perform other related duties as assigned or as the situation dictates.

Required Knowledge, Skills and Abilities:

  • Under general direction, works from objectives with little functional guidance, successfully prioritizing their work load, while paying close attention to detail.
  • Must have familiarity with stage protocol in an orchestral environment.
  • Basic knowledge of California human resources issues including medical and workers’ compensation leaves.
  • Should be able to collaborate with various personalities in a calm and compassionate manner, including under pressure. In addition to the musicians, employee will work closely with conductors, music librarians, principals, artistic managers, human resources, stagehands, and audition volunteers.
  • Must have strong computer skills, including intimate knowledge of Microsoft Office, Google Calendar & OPAS.  Tessitura knowledge a plus.
  • A good sense of humor and global perspective is an added plus.

Education and Experience:

  • Minimal preferred education is a Bachelor’s degree in music, music business, or arts administration. Master’s degree is preferred.
  • Experience in the performing arts is essential to the success of this position. Prefer a candidate who has spent time in an orchestra, whether as a musician or member of the administrative team. Must be familiar with orchestral repertoire and must be able to read music.

Working Conditions:

This position requires mobility both on and off the stage in both indoor and outdoor venues.  The employee must be able to negotiate stairs and to move freely about the stage and backstage at any time.  S/he must also be able to work regular business hours and maintain a presence at many rehearsals and performances, including nights and weekends.


The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.  Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Qualified candidates should submit resume and cover letter to

Addressee:San Diego Symphony

Deadline: 09-04-2015

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