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Executive Assistant
Association of California Symphony Orchestras

Sacramento, CA

Reports to: Executive Director

7-MONTH CONTRACT POSITION (potential to go to permanent)
30-40 hrs. week (must be able to attend/work 3-day annual conference in Oakland Aug. 3-6.

Organization Background:

The Association of California Symphony Orchestras (ACSO) is a dynamic 47-year-old organization serving all of California orchestras, their personnel, artistic staff, trustees and volunteers. With a budget of $300,000, it is the largest state orchestra association in the U.S. The programs and services of ACSO include: Annual Conference; Consultation Program; Quarterly Newsletter; Annual Membership Directory; Job Announcements; Monthly Concert Calendar; Webinars; Advocacy; Website resources; e-newsletters; and Membership services.


The Executive Assistant is responsible for ensuring the efficient and smooth operation of the 2-person ACSO office. Provides administrative support in facilitating the programs and services as noted above, and community engagement as it relates to membership, other partnerships, and advocacy with a goal of sustaining and acquiring new members.

Key Responsibilities:

  • Handle office management and support functions including answering phones; maintaining/troubleshooting office equipment and IT needs; ordering supplies; managing bank deposits and credit card processing; coordinating bulk and direct mail projects; maintaining database and membership records; correspondence both mailed and emailed. Provide support to the Executive Director on assorted projects including board meeting preparations/follow-up, strategic planning sessions, season planning, and scheduling.
  • Have project oversight and moderation of Webinars, creation of ACSO Newsletters/Semiquavers and other marketing materials, responsible for updates to ACSO website.
  • Provide project coordination assistance for ACSO's Annual Conference.

Qualifications, Education, Skills, Knowledge, and Attributes:

  • Associate degree or higher 
  • Excellent customer service skills, including phone, written, and in person
  • Exceptional writing skills: correspondence, grants, marketing
  • Outstanding accuracy, efficiency, and attention to detail
  • Proven ability to work independently and as a partner -- ACSO is a two-person office
  • Proven ability to work under pressure and to manage multiple tasks with competing deadlines in a self-directed, prioritized, and calm manner; flexibility to meet changing needs and priorities as they occur
  • Proven ability to exercise discretionary judgment and to handle difficult situations graciously and constructively
  • Advanced experience using Mac computers and related software; advanced knowledge of Microsoft Word; basic knowledge of Excel and PowerPoint; basic image and document editing in Adobe Photoshop and Professional; experience with specialty database management systems 
  • Facility with computers to learn new software and programs quickly and easily
  • Advanced experience with the internet: search engines, jargon, e-mail, internet marketing (e.g. Constant Contact), various services (e.g. RSVP Book, PayPal, Survey Monkey, Square), website maintenance
  • Experience managing a conference or convention
  • Sense of humor, tenacity, creative thinking, optimism, inquisitive nature, belief in ACSO's mission; interest in classical music preferred


  • $15 to $19/hr. depending on experience.
  • There is a possibility this will become a permanent position in September 2016.

An Equal Opportunity Employer:

It is the policy of the Association of California Symphony Orchestras to provide all persons with equal employment opportunities without regard to race, color, sex, religion, national origin, veteran status, marital status or any characteristic protected by federal, state, and local law.

ACSO is a nonprofit membership association providing leadership and services to classical music producers and presenters in California and its region, encouraging and supporting their artistic, organizational, and fiscal development.

Contact:Kris Sinclair

Deadline: 02-29-2016

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