Arts Jobs - DetailProgram Manager
Headlands Center for the Arts
TITLE: Program Manager
REPORTS TO: Director of Programs
STATUS: Full time/Exempt
SCHEDULE: Monday-Friday; Some evening and weekend hours required.
TO APPLY: Interested candidates should submit a single PDF attachment that includes both a cover letter + resume to firstname.lastname@example.org. The subject line of your email should be: Program Manager/your name. Applications due Thursday, June 30.
Thank you in advance for your interest in Headlands Center for the Arts. Due to the volume of applicants, only candidates who will be invited to interview will be contacted.
The Program Manager works directly with program staff to streamline, organize and implement activities across Headlands’ Artists Programs and Public Events. The right candidate will serve as a key point of communications for the programming department across Headlands departments and with key constituents including Artists in Residence, Affiliate Artists, Graduate Fellows, Headlands’ alumni and public events participants and audiences. This position provides an opportunity to work in a dynamic creative community and to engage directly with working artists and creative professionals.
- The ideal candidate is a self-motivated, dynamic individual who excels in a fast-paced creative environment, thinks logistically, and is impeccably organized.
- Prior work with artists, public events, and/or organizing professional gatherings preferred.
- Knowledge of current administrative practices such as Microsoft Office or the equivalent required; familiarity with FileMaker Pro or other database software as well as website maintenance and design software strongly preferred.
- Due to our Marin Headlands location, reliable vehicle access is required.
RESPONSIBILITIES include but are not limited to:
General Artist Programs Support
- Assist in organizing and communicating with key artist program constituents such as nominators, panelists, and artists.
- Maintain a schedule and track key moments of communication with such constituents.
- Foster a convivial, and productive environment through clear and timely communication with such constituents.
- Manage and utilize support from interns and other volunteers.
- Serve as direct point of contact for Affiliate Artists.
- Track and maintain communication with alumni artists pre-, post-, and during visit.
Affiliate Artists Program Management
- Work with the Director of Programs and Communications & Outreach Manager to produce and distribute guidelines for application and to maintain an active recruitment program.
- Oversee application, review and selection process.
- Oversee contract/assignment/maintenance and use of allocated studios as well as monthly payments from participants.
- Orient incoming artists; act as ongoing support/organizational liaison for Affiliate Artists.
- Solicit, gather, and prepare information for ongoing program evaluation.
Public Events Support
- Track and maintain logistical communication such as travel, tech and payment schedules.
- Support for public events including set-up, check-in and documentation.
- Track internal communications materials and deadlines.
- Employee needs to be able to sit for extended periods of time.
- Employee must be able to manage events, which includes occasional lifting and moving of AV equipment and furniture.
- Due to the location of our campus, employees must drive and have a vehicle.
Compensation and Office Culture
- Fast-paced convivial work environment; shared office setting in beautiful natural setting.
- Dynamic creative community and direct access to working artists; access to local and organic food program.
- Like all of Headlands staff, this position serves as an ambassador for the organization and may be asked to engage directly with the visiting public.
- 11 paid holidays annually.
- Three weeks paid vacation per year, increases to four weeks at year 2.
- Medical/dental benefits paid 100% by employer. Kaiser HMO and Delta dental both effective after one full month of employment.
- Flex spending (Health savings account) and 401K plan available, employee contribution only.
About Headlands Center for the Arts: Headlands Center for the Arts is non-profit organization located in a historic former military fort in the coastal wilderness of the Marin Headlands in the Golden Gate National Recreation Area, 15 minutes north of San Francisco. Established in 1982, Headlands promotes artistic exploration and development of new creative work. We offer artists encouragement and opportunities for reflective thought, dialogue and collaboration with others; And offer visitors access to the unique campus and to engaging public programming.
Through residencies and public programs, including open houses, lectures, performances and community meals, we seek to explore and interpret the relationship between place and the creative process and to extend appreciation for the role of artists in society. Residencies bring artists from many different disciplines, cultural backgrounds and nationalities to live and work on site each year, while public programs engage artists, scholars, activists and other professionals. Please visit our website, headlands.org, for more information.
Average Artists served each year: 75+
Average Annual public programs: 20
Average Annual internal programs: 20+
Annual Audiences: approximately 10,000 +
Annual Operating Budget: $2M
Board of Directors: 22
Year incorporated: 1982
Headlands is an equal opportunity employer.
Note to Candidate
Due to the sensitivity and requirements of our positions, Headlands reserves the right to require candidates to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position.