California Arts Council

State of California

Arts Jobs - Detail

Grants Manager
California Humanities

Oakland, CA

Our mission at California Humanities is to connect Californians to ideas and one another in order to understand our shared heritage and diverse cultures, inspire civic participation, and shape our future.

California Humanities is an independent nonprofit and state partner of the National Endowment for the Humanities.  This year marks the organization’s 40th anniversary of promoting the humanities as relevant, meaningful ways to understand the human condition and connect us to each other in order to help strengthen California.  The organization produces, funds, creates and supports humanities-based projects and programs, eye-opening cultural experiences and meaningful conversations. 

Reports To: President & CEO

Primary Responsibility

The Grants Manager is responsible for leading grants management support to the Programs department in alignment with the strategic goals and the mission of California Humanities.  This position will work with program staff in updating and improving upon current grants processes and systems.

Grants Management Responsibilities

Administer and support the grantmaking process for all programs, from being the primary administrative contact with grant applicants and grantees, to the oversight, maintenance and improvement of grantmaking procedures and processes. 

  • Manage grants application process, in conjunction with other program staff, from start to finish including:
  • Implement grant timelines and oversee logistics, including updating online materials as appropriate.
  • Provide technical assistance to 1) grant applicants regarding eligibility, submission processes, completeness, revisions, and other application due diligence, 2) grantees regarding routine reporting, budget, time extension, and compliance issues; and 3) to staff regarding grants management systems and procedures as needed.
  • Conduct content and due diligence review of grant applications and reports to ensure both are complete.
  • Facilitate communication between grantees and Programs’ staff regarding non-routine requests and surface issues related to grantmaking policies and systems; escalate questions to staff and identify trends that appear.
  • Work with the Programs staff, the President & CEO, and legal counsel to ensure the grants management, operating programs, and reporting are in compliance with IRS, NEH, and other funders and donors.
  • Work with the President & CEO and other relevant staff/consultants to establish systems for tracking contract budgets and deliverables.
  • Maintain program contract files and timelines, and assure routine budgetary and procedural compliance with regard to program partners, contractors, and consultants, as well as maintain and update contract templates.
  • As part of the program staff team, represent California Humanities publicly at grantseeker workshops, applicant and grantee webinars, and other appropriate venues.
  • Assist with the preparation of documents and presentations for the Board, and support Board program committee meetings and full Board meetings as needed.

Data Responsibilities

  • Lead California Humanities’ program data management, including participation in national efforts as applicable (Data Task Force, Data Arts pilot).
  • Maintain the integrity of the application/grants database (GIFTS) and its interfaces with internal systems and the web.
  • Partner with program staff on updating and improving grantmaking and operating program policies and systems, agreements, forms, and tools for evaluation.
  • FY16/17: Explore options for streamlining the application process (and possible GIFTS/Salesforce database integration with the Database Administrator).
  • Participate as needed in humanities field mapping for the field-building component of the strategic framework
  • Track, assemble, and analyze program and grant data for reporting to program and other staff, board members, partners, constituents, evaluators, consultants, the NEH and other funders.
  • Collaborate with Communications and Development staff to communicate externally the impact of and news about Californian Humanities’ programs and grantees.
  • Assist with the preparation of documents and presentations for the Board, and support Board program committee meetings and full Board meetings as needed.

The ideal candidate will have:

  • A successful track record and 5-8 years of experience in grants and data management, with a technical orientation.
  • Significant grants database experience, particularly Salesforce and Gifts.
  • An understanding of and a deep appreciation for the humanities, as well as experience working for a cultural organization.
  • A flexible, supportive, and collaborative approach in the workplace, as well as a good sense of humor and a desire to innovate to improve systems and processes.
  • Excellent communication skills with a variety of stakeholders. 

Please send resume and cover letter to by September 30, 2016.

California Humanities is an equal opportunity employer and believes in a diverse work force, and applicants from all communities are encouraged to apply.

Address: 538 9th Street, Suite 210

Deadline: 09-30-2016

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