Arts Jobs - DetailAssistant to the Executive Director
San Jose Museum of Art
San Jose, CA
Job Title: Assistant to Executive Director Department: Administration
Reports to: Executive Director
Status: Full Time, exempt
Summary Job Description: Provides administrative and project support to the Executive Director and Board of Trustees; helps manage and support all special projects in the director’s office; supports the director’s development activities.
- Coordination of activities, meeting collateral, communications, calendar, and events for Executive Director; related project support and project management.
- Support for Board of Trustees and committees, including Executive Committee, Finance and Policy Committee, and Audit Committee.
- Assistance with development activities of the director’s office.
- Periodic interface with Board-level task forces.
- Processing of expenses and budget tracking for Administrative department.
- Oversight of various museum-wide administrative matters and special projects that involve a broad spectrum of Museum staff; coordination of staff meetings and other staff events.
- Provide support and periodic management of research projects, sourcing information and imagery.
- Service as frontline, public interface in providing administrative support for preparation and distribution of meeting minutes, scheduling, processing of mail, and completion of correspondence for director’s office.
- Assistance for deputy director with various projects as needed, e.g. contract administration.
- Additional duties as assigned.
Bachelors degree required. Minimum five years of comparable experience required. Interest in museum operations and prior museum or non-profit experience desirable. Strong interpersonal skills, organizational, writing, and project-management skills essential. Basic understanding of budgets and ability to read/interpret spreadsheets. Excellent oral and written communication skills. Experience with Excel and Power Point is required. Copy editing experience a plus. Maturity and adeptness with trustee and donor-relations and ability to serve as an interface with the public. Highly organized, detailed oriented, and accurate. Ability to work in a fast-paced office environment. Ability to multi-task, work autonomously, and meet project deadlines.
Ability to lift approximately 10-15 pounds. Flexible time schedule, ability to attend early morning, evening, or weekend appointments, meetings, or events as required.