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Project Assistant, Social Innovation
Los Angeles Philharmonic Association

Los Angeles, CA

The Los Angeles Philharmonic Association is currently seeking a:

Project Assistant, Social Innovation

Founded in 1919, the Los Angeles Philharmonic Association's mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl.  The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century.

Position Summary:

Responsible for supporting the work in the “social innovation” area within the LA Phil’s education department. The Administrative Assistant works in collaboration with the Social Innovation Manager and Education Department Project Managers in the day to day operation of Youth Orchestra Los Angeles (YOLA).  Tasks will include administrative support of programs and projects including the operation of 3 YOLA sites, the National Take A Stand Festival, and other YOLA related projects.  

This is an entry level opportunity for skilled individuals interested in building a career in arts and orchestral administration.                                                   

Essential Functions:

  • Responsibilities include but are not limited to:

  • Communicating effectively in written and verbal form with key internal and external colleagues.

  • Assisting in the creation of schedules, databases/lists, production and event running orders.

  • Processing expense reports and invoices; working with Finance to pay individuals and organizations in a timely manner, and assisting in tracking departmental expenses.

  • Contracting individuals and organizations with whom/which Education Department works, such as performing artists, teaching artists, LA Phil musicians, vendors, schools, youth orchestras, etc

  • Assisting in program documentation and evaluation.

  • Preparing and proofreading communication pieces including presentations, newsletters, talking points, information for web and social media, and marketing pieces.

  • Assisting in the support of staff and teaching artists at YOLA sites

  • Other duties as assigned, including but not limited to assisting Education and Community staff as needed, supporting company-wide educational and community initiatives and related communications, pre-concert and concert duty, etc.

Position Requirements:

  • Bachelors Degree required

  • Experience in the field of arts administration preferred

  • Professional proficiency in Microsoft Office Suite, including Excel and PowerPoint

  • Professional experience in an arts organization working in the field of music education

  • Excellent written and verbal communication skills

  • Knowledge of orchestral music and music reading skills

  • Works well in high-pressure, fast-paced corporate environment

  • Experience working with teaching artists, parents, and young musicians preferred

  • Spanish language proficiency preferred

  • Ability to work weekends and evenings as needed


Deadline: 11-30-2016

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