California Arts Council

State of California

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Operations Coordinator
A Noise Within

Pasadena, CA

A Noise Within, Pasadena’s acclaimed classical theatre, seeks a resourceful, proactive, and detail-oriented Operations Coordinator to join our collaborative and energetic team of artists and administrators. Reporting to the Managing Director, this position interfaces with every aspect of the company to support administrative and producing activities.


  • Prepare onboarding materials for all seasonal employees and oversee online HR portal
  • Maintain time sheets and payroll for theatre artists, calculate artist benefit payments, and distribute payments to artists and unions
  • Support negotiation activities with ANW's union partners
  • Calculate and submit weekly royalty payments to rights-holders
  • Collect, analyze, and utilize organizational performance data to complete annual fiscal surveys and support management decisions
  • Generate materials and record minutes for Board of Director meetings  
  • Edit and proofread internal and external ANW documents, including educational materials, correspondence, and financial statements
  • Support all special events and educational programming as needed
  • Monitor and coordinate facility maintenance, IT support, and fixed asset purchases
  • Assist Artistic Directors administratively
  • Perform basic office management functions, including management of incoming and outgoing mail, scheduling meetings and interviews, and maintaining filing systems


  • Bachelor’s degree or equivalent work experience required
  • Previous experience with non-profit management and/or theatre administration preferred
  • Must be proficient with Microsoft Office software
  • Ability to communicate professionally with internal and external constituents, and treat sensitive information with discretion
  • Must be an organized self-starter with excellent problem-solving skills
  • Familiarity with basic accounting practices a plus

This position is full time and non-exempt. Compensation of $16-17/hr, benefits included. To apply, please send a cover letter and resume to and include “Operations Coordinator” in the subject line. Incomplete applications will not be considered.

A Noise Within is committed to equal employment opportunities – candidates of color, individuals with disabilities, veterans, and other underrepresented groups strongly encouraged to apply. Position open until filled. NO CALLS PLEASE.

Contact:Michael Bateman
Address: 3352 E Foothill Blvd

Deadline: 08-07-2017

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