California Arts Council

State of California

Arts Jobs - Detail

Administrative Assistant
California Alliance for Arts Education

Pasadena, CA

The California Alliance for Arts Education seeks a temporary (approximately 4-6 months) full-time Administrative Assistant who will provide administrative support for the Alliance’s Pasadena office.

The Alliance is in its fourth decade of working to build a brighter future for our state by making the arts a core part of every child’s education. Over its 37-year history, it has advanced its mission to advocate for high quality arts education for all students by providing policy expertise and by mobilizing a statewide network of advocates and allied partners. With an annual budget of $1,400,000, seven staff and several part-time contractors, it is the only statewide organization that brings together all primary constituencies for arts education, including arts organizations, K-12 teachers, professional teacher associations, state and local education departments, professional development providers, parents and PTAs, and interested community members in higher education and business. 

To apply, submit a cover letter, resume, and three (3) references as ONE (1) attachment in pdf format via email to Please state “Temporary Administrative Assistant Application” in the subject line. No phone calls please.

To learn more about the organization go to:

Major Duties and Responsibilities


  • Provides administrative support to Alliance staff
  • Coordinates logistics and prepares materials for meetings and special events, including board and Policy Council meetings
  • Provides technology trouble-shooting and support
  • Provides research support
  • Creates and updates presentations
  • Provides input on and support for ongoing projects such as Student Voices Campaign, state-wide summits, and regional breakfasts
  • Tracks contracts and invoices due


  • Represents the California Alliance to the public, works effectively with constituents, including Board members, Policy Council members, nonprofit arts organizations, independent contractors, vendors, and the general public
    • Collaborates on upcoming events such as the Student Voices Campaign, creates design concepts, assists with travel arrangements, event layout and printed materials

Job Qualifications

Education: Bachelor’s degree preferred.

Experience: 1-2 years of administrative experience preferred. Experience working in arts organizations and/or non-profit organizations a plus.

Knowledge, Skills, and Abilities:

Ideal candidate will have:

  • Excellent written and spoken communication and interpersonal skills
    • Exemplary organizational, logistics, time management, project management, analytic and coordination skills
  • Excellent attention to detail and follow through on projects/tasks
    • Stellar editing and proofreading skills
    • Advanced knowledge using Microsoft Office (Word, Excel, PowerPoint) and Macintosh platform required. Experience with PC platform, Quickbooks, or Smartsheet a plus. Experience with graphic design programs a plus.
    • General technological savvy
    • Strong online and database research and reporting skills
    • Friendly, outgoing professional presence in telephone and face-to-face communication
  • Ability to work independently and carry out assignments with accuracy and within stated timeframe
  • Flexibility in adapting to the current needs of the organization or project
  • Creativity, curiosity, and a good sense of humor
  • Experience, involvement, or interest in the arts or arts education a plus

Evaluation Criteria:

  • Meets or exceeds goals set by staff
  • Manages portfolio of work and provides high level of service to Alliance stakeholders and staff
  • Interacts effectively with staff, contractors, arts education constituency and the community

Compensation: Temporary, full-time, non-exempt position. Commensurate with experience.

Applications will be considered on a rolling basis.

The Alliance values diversity and encourages minorities, women and individuals with disabilities to apply.

Address: 85 S Grand Ave

Deadline: 12-15-2017

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