California Arts Council

State of California

Arts Jobs - Detail

Administrative Assistant
Performing Arts Workshop

San Francisco, CA

Administrative Assistant
Performing Arts Workshop
$17–$19.71 an hour, 40 hours/week

About Performing Arts Workshop
Performing Arts Workshop is a nonprofit organization established in 1965 with a mission to help young people develop critical thinking, creative expression, and essential learning skills through the arts. The Workshop brings arts instruction to more than 4,200 students ages 3-18 each year. Our artists conduct 11-60 session residencies in world dance, music, spoken word, poetry, and theater arts. To advance
equity in education, we prioritize working with low-income communities and communities of color.

Performing Arts Workshop aspires to be a leading organization in arts education. We cannot achieve this without realizing our core values of both inclusion and excellence. This requires sustained focus on equity in all our efforts to recruit, hire, promote, and retain an exceptionally well-qualified staff. Previous administrative assistants have grown into other positions at the Workshop, with areas of focus
in program and development.

Position Description: Reporting to the Program Manager, the Administrative Assistant has duties primarily in office support, technology support, program and marketing support, and project managing
the Student Showcase. They are the first point of contact for the Workshop, work collaboratively across the organization, and provide staff support.

Major Responsibilities:

General office support: Serve as primary office greeter for visitors and phone calls; manage office calendar and special projects calendars; handle and direct incoming and outgoing mail; process bills for office expenses (phone, internet, rent, etc.); manage office supply inventory and
ordering; manage outside vendors and contracts, e.g. tech support, utilities (phone, internet), copy machine, project specific experts (as needed); maintain office equipment; maintain office space tidiness; general office management needs as assigned

Student Showcase

  • Project manage Student Showcase, a community-centered and mission-focused student art event, managing the event planning timeline through timely completion of tasks and by coordinating with Program Coordinator and other staff
  • Lead Student Showcase planning meetings with support from program team,
  • administrative staff, teaching artists; schedule and plan all meetings, follow up with planning team
  • Outreach to and supervise volunteer workers
  • Coordinate performance program with program staff
  • Oversee solicitation of corporate support (in dollars, goods, and volunteers) in
  • partnership with the Development Associate 
  • Draft and execute all event communications 
  • Problem-solve logistical issues 
  • Develop event marketing collateral
  • Managing all event contracts, including photography, space rental, etc.


Marketing and communications support: Responsible for the production of the e-newsletter, blog posts, website updates, social media strategy and implementation, maintenance of a
marketing editorial calendar, and newsletter production and mailing

General staff support: Manage the Workshop staff meeting calendar and order meeting food; maintain staff contact lists; support office staff as needed with photocopying, collating, mailing, scheduling, note taking, and correspondence

Board support: Assist the executive director in coordinating and planning board meetings and events; order food and refreshments for board meetings and retreats; take minutes and notes at board meetings; maintain board contact, committee, and email lists

Salesforce & technology support: Act as an administrator for the Workshop’s Salesforce, Mailchimp, Google Apps and general info email account; manage the tech support vendor; troubleshoot tech issues for staff when necessary; monitor the Workshop’s Survey Monkey account for internal use

Special projects: Coordinate special projects as designated by the executive director and / or other senior staff

Required skills and qualifications:

  • Excellent attention to detail and ability to manage multiple ongoing tasks
  • Excellent written and verbal communication and interpersonal skills, including sense of humor and calm under pressure
  • Proven ability to work independently and take initiative in decision-making and problem-solving
  • Knowledge of computer applications, including Windows, MS Word, MS Excel, and Google Apps
  • Commitment to work in a fast-paced nonprofit environment that also values work/life balance
  • Personal connection to an equity- and social justice-based mission


Preferred Qualifications:

  • B.A. degree in liberal arts, arts administration, education, fine arts or equivalent professional experience
  • Knowledge/experience with web-based software; preference for Salesforce, Mailchimp, and Adobe Creative Suite (InDesign) applications
  • Project management experience
  • Knowledge of social media (Facebook, Twitter, Instagram, Wordpress, LinkedIn) and best practices
  • Interest in professional development and growth
  • Knowledge of and interest in the Bay Area arts education community
  • Languages spoken: Spanish, Mandarin


This is a full-time, hourly position at 40 hours per week. Salary range is $17–19.71 per hour dependent on experience, and includes medical and dental benefits. The nature of the position requires on-site
presence for the work week.

Interested applicants may submit a resume and a one-page cover letter by email to or by mail to:

Performing Arts Workshop
1661 Tennessee St, #3-O
San Francisco, CA 94107

Equal Employment Opportunity: The Workshop is an equal opportunity employer that embraces a diverse, multicultural work environment. The Workshop does not discriminate in employment on the basis of an individual’s race, color, national origin, sex, gender identity, gender expression, sexual
orientation, religion, religious creed, ancestry, age (except minors), marital status, medical condition and disability, and the other bases prohibited by law.

Contact:Adam Levy
Address: 1661 Tennessee St., Unit 30

Deadline: 02-28-2018

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