Arts Jobs - DetailProduction Manager
San Francisco, CA
SCOPE OF WORK
The BAPF Festival Production Manager is responsible for deliverables in the following areas:
Ensure and track that BAPF contracts are written, delivered and signed, and all relevant paperwork processed by Office Manager.
Providing system of check requests for artists and contract staff and interns
Directly facilitating coordination of travel and lodging for playwrights and any out-of-town artistic personnel.
In collaborations with staff, orienting, training, and providing ongoing direction to interns
In collaboration with Admin, informing production related content for preparation of packets and information
In collaboration with staff, collaborating on production postmortem and evaluation, documentation, and final communications as needed
PRE-PRODUCTION: LEADERSHIP IN PLANNING, COMMUNICATING, GATHERING INFO & CREATING SYSTEMS
Planning, coordinating and implementing all of the production related tasks of the BAPF events, including both readings and special events.
Adherence to festival production budget
Participate in weekly production meetings (in person or telecommunication) with PF staff commencing April, at mutually agreed times.
Overseeing the creation of a production and rehearsal calendar, and update as needed.
Procuring adequate rehearsal space
Overseeing the creation of a detailed, hour-by-hour master production schedule for all festival weekend activities and events, with assigned responsibilities and deadlines, and keep it updated
Hire and oversee production staff
To include roles such as Tech Director, Production Assistant, Load-in Crew,
Hold and monitor the master schedule for staffing of external events
Troubleshoot and address production issues
Setting policy and procedures for production teams
Assigning responsibility for production activities to PF staff, including AD
Oversee Special Events Coordinator, coordinating logistical and production details, and tracking their progress
With PF staff, overseeing the travel logistics of BAPF retreat, attending retreat beginning or end to orient artistic teams on production and rehearsal process from tech POV
Communicate with artistic teams about rehearsal needs, conflicts and schedules
Secure and to allocate spaces and other resources according to overall festival priorities
Perform company management duties (pre-production and during festival/primary responsibility) with the following responsibilities:
procure and liaison with festival housing for out-of-town playwrights and artists
procure travel for out-of-town playwrights and arrange for their arrival and departure
arrange for in-town travel by public transportation for out-of-town playwrights
create and maintain the festival contact sheet
Create and disseminate administrative packets for all festival participants to explain procedures and expectations for technical and rehearsal needs, including schedules and contact sheets
Provide coordination of technical elements (pre-production and during festival/primary responsibility)
Assist TD with the gathering of all necessary production supplies and equipment, including props, equipment
Work together with LD/TD on the design of the stage, and insure that we have the supplies and equipment needed
Develop and fulfill resource usage priorities, including a script copying policy
Communicate regularly with artistic teams about production and rehearsal needs
PRODUCTION: REHEARSAL AND PERFORMANCE COORDINATION AND LEADERSHIP
Coordinating all technical and production elements for the festival
Overseeing Festival production activities, including management of the Technical Director; and co-supervising summer intern cohort
The FPM will be solely responsible for day-to-day direction of interns once they transition to production assistant status
Maintain clear and regular communication between festival artists and staff about schedules, payment, artistic expectation and other administrative issues
Coordinate and supervise technical rehearsals for each production
Work with Technical Director (TD) to coordinate and supervise technical load-in and load-out, as well as transport of FOH signage and material
Greet each artistic team at first rehearsal and orient to festival policies and procedures, or designate a representative who can do so in the event of a schedule conflict.
Maintain a regular on-site presence and supervise performances during festival
Assure safe and sanitary working conditions for all festival artists and staff on a daily basis
Work with Custom Made staff to troubleshoot venue issues
Fostering strong communication between artists and staff
Ensuring that festival artists’ production oriented needs are fully met so that they can be highly productive
How to apply:
Email a cover letter and resume to email@example.com with the subject line PRODUCTION MANAGER.
Address: 1616 16th St, Suite 350