California Arts Council

State of California

Arts Jobs - Detail

Production Manager
Playwrights Foundation

San Francisco, CA


The BAPF Festival Production Manager is responsible for deliverables in the following areas:


  • Ensure and track that BAPF contracts are written, delivered and signed, and all relevant paperwork processed by Office Manager.

  • Providing system of check requests for artists and contract staff and interns

  • Directly facilitating coordination of travel and lodging for playwrights and any out-of-town artistic personnel.

  • In collaborations with staff, orienting, training, and providing ongoing direction to interns

  • In collaboration with Admin, informing production related content for preparation of packets and information

  • In collaboration with staff, collaborating on production postmortem and evaluation, documentation, and final communications as needed


  • Planning, coordinating and implementing all of the production related tasks of the BAPF events, including both readings and special events.  

  • Adherence to festival production budget

  • Participate in weekly production meetings (in person or telecommunication) with PF staff commencing April, at mutually agreed times.

  • Overseeing the creation of a production and rehearsal calendar, and update as needed.

  • Procuring adequate rehearsal space

  • Overseeing the creation of a detailed, hour-by-hour master production schedule for all festival weekend activities and events, with assigned responsibilities and deadlines, and keep it updated

  • Hire and oversee production staff

    • To include roles such as Tech Director, Production Assistant, Load-in Crew,

    • Hold and monitor the master schedule for staffing of external events

    • Troubleshoot and address production issues

    • Setting policy and procedures for production teams

    • Assigning responsibility for production activities to PF staff, including AD

  • Oversee Special Events Coordinator, coordinating logistical and production details, and tracking their progress

  • With PF staff, overseeing the travel logistics of BAPF retreat, attending retreat beginning or end to orient artistic teams on production and rehearsal process from tech POV

  • Communicate with artistic teams about rehearsal needs, conflicts and schedules

  • Secure and to allocate spaces and other resources according to overall festival priorities

  • Perform company management duties (pre-production and during festival/primary responsibility) with the following responsibilities:

    • procure and liaison with festival housing for out-of-town playwrights and artists

    • procure travel for out-of-town playwrights and arrange for their arrival and departure

    • arrange for in-town travel by public transportation for out-of-town playwrights

    • create and maintain the festival contact sheet

  • Create and disseminate administrative packets for all festival participants to explain procedures and expectations for technical and rehearsal needs, including schedules and contact sheets

  • Provide coordination of technical elements (pre-production and during festival/primary responsibility)

  • Assist TD with the gathering of all necessary production supplies and equipment, including props, equipment

  • Work together with LD/TD on the design of the stage, and insure that we have the supplies and equipment needed

  • Develop and fulfill resource usage priorities, including a script copying policy

  • Communicate regularly with artistic teams about production and rehearsal needs


  • Coordinating all technical and production elements for the festival

  • Overseeing Festival production activities, including management of the Technical Director; and co-supervising summer intern cohort

    • The FPM will be solely responsible for day-to-day direction of interns once they transition to production assistant status

  • Maintain clear and regular communication between festival artists and staff about schedules, payment, artistic expectation and other administrative issues

  • Coordinate and supervise technical rehearsals for each production

  • Work with Technical Director (TD) to coordinate and supervise technical load-in and load-out, as well as transport of FOH signage and material

  • Greet each artistic team at first rehearsal and orient to festival policies and procedures, or designate a representative who can do so in the event of a schedule conflict.

  • Maintain a regular on-site presence and supervise performances during festival

  • Assure safe and sanitary working conditions for all festival artists and staff on a daily basis

  • Work with Custom Made staff to troubleshoot venue issues

  • Fostering strong communication between artists and staff

  • Ensuring that festival artists’ production oriented needs are fully met so that they can be highly productive

How to apply:

Email a cover letter and resume to with the subject line PRODUCTION  MANAGER.


Contact:Sara Sparks
Address: 1616 16th St, Suite 350

Deadline: 03-31-2018

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