California Arts Council

State of California

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Media and Program Assistant
Venice Arts

Venice, CA


Working under the supervision of the Director of Education, the Media and Program Assistant is primarily responsible for Venice Arts’ media (photography, video, multimedia), technology, and equipment, as well as for providing program assistance to Venice Arts’ Arts Mentoring & Education program (AMP). Working a Tuesday-Saturday schedule, and expected to start May 1, 2018 specific responsibilities include:


Visual Archive and File Management

  • Using Venice Arts’ archiving protocol, archive photos, films, and multi-media—re-touched and entered no later than two weeks following the end of each session—and assure media is accurately tagged with metadata (e.g., title, name, age, project, keywords, etc.).
  • Archive works from the annual, culminating exhibitions, as well as “best-of” exhibitions (Photo L.A., special events, etc.), and other works as requested, assuring that they are included in their own archive folder by event.
  • Handle all image requests from staff and image preparation (color correcting, resizing, printing, etc.).
  • Train faculty on Venice Arts’ file management protocols, periodically checking to assure that they are being followed, and on managing class files on computers and/or external drives. 

Photo Documentation and Printing

  • Make prints of youth work, for exhibition and as requested, assisting with installation as requested
  • Document classes, and other activities, at key points in the workshops cycle and when special activities are being held. 

Website and YouTube Channel

  • Upload work samples and mentoring images provided by staff Leads at key points in the workshop cycle (start-up, mid-way, end), and post “best of” galleries and/or special project features provided by the program’s creative staff.
  • Update, on a regular, timely basis, the website’s Youth Awards and, concurrently the awards/opportunites Google Doc
  • Update, on a regular, timely basis and working with the Lead Filmmaker, the YouTube channel 

Tech and Media Support

  • Provide first-line IT and OS support across the entire organization.
  • Ensure that all office equipment – printers, faxes, phones, etc.—are functioning. 

Equipment, Labs, Supplies

  • Set-up/break-down classes in shared spaces, assuring equipment is accounted for and in working order.
  • Organize, maintain, and regularly inventory all equipment following Venice Arts’ protocols.
  • Provide an updated equipment inventory list to the Director of Grants, for review and dissemination to the accountant when new equipment is purchased, or valuable equipment is donated.
  • Sell donated equipment and furniture, posting and following up on a timely basis, as requested.
  • Wipe computer drives and install new or updated software at the end of each workshop cycle.
  • Assure the software external drive is updated with current software and related licenses.
  • Maintain the “equipment use” calendar to assure that program planning considers the availability of space, equipment, the van, etc.
  •  Maintain a secure method for checking out and receiving back equipment for classes, as well as loaned equipment to advanced students.
  • Assure that artists’ needs for materials and equipment are received in a timely manner.
  • Order program materials, supplies, and equipment.


Volunteer Artist and Mentor Outreach and Placement

  • Manage calendar for the up-date and/or dissemination of volunteer outreach materials (outreach flyers, application forms, website and other, online postings), assure that they are accurate, update at prior to workshop cycles or when otherwise requested by staff.
  • Implement other outreach strategies to volunteer artists and mentors.
  • Provide applications to interested individuals and answer basic questions about volunteer opportunities.
  • Keep a process log of volunteer paperwork, including Live Scan background checks and, if relevant, DMV checks, assuring that they are received in a timely manner.
  • Conduct preliminary interviews with artists and mentors, orienting them to the organization, the role of the artist mentor, and related, before referral to the Director of Education or Creative Pathways Coordinator for placement.

Classroom Support 

  • Set-up classrooms, assuring that teaching artists have the materials and equipment required.
  • Identify absences within the first 15 minutes of classes, making follow-up calls.
  • Assure that a mentor is assigned, in each class, to hand-out and receive back all equipment and to check that equipment is functioning, with all batteries and media cards.
  • Do outreach and/or reminder calls for special field trips.
  • Monitor student attendance, communicating regular absences, or other concerns, to the Director of Education and discussing with parents, as requested. 

Support to the Program and Administration Associate

  • Provide support to assure that all student files are accurately entered into the database and that hard folders are accurately filed with all pertinent information.
  • Support thrice-yearly youth enrollment, led by the Program and Administrative Coordinator, including providing support for entry of students into the database.

Other Program Support

  • Provide other program support, as requested.


The ideal candidate is a graduate of a photography, photojournalism, or multi–media program with experience working in analog and digital formats. She or he must be extremely well–organized, detail–oriented, and able to manage multiple priorities. She or he demonstrates a high level of expertise with cameras, computers, and software, particularly image management software and the most current versions of Photoshop and Lightroom. Familiarity with Adobe Premiere a plus. Candidate should be familiar with a variety of scanners and large format Epson inkjet printers; extremely comfortable with technology; and experienced with tech–based problem–solving. Applicant must know the ins and outs of Mac OS X 10.5 or higher but need only have a basic knowledge of HTML to apply. 

Must be committed to the education and development of youth; an understanding of the needs of “at–risk”, low–income youth is a plus, as is experience in a mentoring program.

Salary: This is a non-exempt, full-time position with a compensation package that includes a salary of $33,280 to start, paid vacation and health benefits available after 90-days, and an opportunity to pay into a 401k.

To Apply: Send résumé with a cover letter highlighting relevant experience to Please indicate: Media and Program Assistant in subject line. Please: No phone enquiries or walk-ins. Portfolio, curricular, or other materials may be requested if an interview is scheduled.


Venice Arts ignites, expands, and transforms the lives of Los Angeles’ low-income youth through photography and film education, and uses its participatory storytelling practices to amplify the voices of underrepresented communities around the world. 

Venice Arts is an Equal Employment Opportunity Employer.

Deadline: 03-02-2018

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