California Arts Council

State of California

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Human Resources Manager
The Museum of Contemporary Art

Los Angeles, CA


The Human Resources Manager is responsible for ensuring that the museum's employment practices are legally sound and effective. This position serves as an advisor to executive management to help ensure that the museum operates in compliance with all state and federal employment laws, and provides critical HR expertise particularly in times of change and growth. The Human Resources Manager manages recruitment and staffing; employee relations; compensation; benefits administration; processes payroll for approximately 175 employees; employee related events, and assists in the development of museum policies, systems, and procedures.


  • Five to seven years of human resources management experience in a generalist capacity
  • Demonstrated knowledge of California and Federal employment law and sound employment practices
  • Demonstrated experience and comfort managing HR issues with a diverse staff, and a wide range of workplace situations
  • Must be highly proficient at processing payroll and administering an HRIS – preferably using an ADP system
  • Strong problem solving, analytical, and organizational skills
  • Strong interpersonal skills, strong written and verbal communication skills
  • Proficiency in Microsoft Word, Excel, and Outlook
  • Bachelor’s degree in business or a related field
  • Proficiency with ADP Workforce Now strongly preferred
  • PHR or SPHR certification preferred
  • Experience in a nonprofit and/or arts organization preferred

Essential Functions:

  • Employment Law Compliance – ensure compliance with all federal and state employment laws; develop and implement employment policies and procedures; update employee handbook as needed to ensure compliance with current law; advise on independent contractor/consultant status, and exempt and non-exempt position classifications.
  • Recruiting & Staffing – coordinate recruiting and selection efforts for all museum positions; conduct organizational and departmental staffing analyses; create and revise job descriptions; guide department heads on interviewing and selection process; post positions on appropriate job boards; review resumes and perform interviews as needed.
  • Employee Relations – counsel management and employees on employment issues; anticipate problems whenever possible; conduct internal investigations; administer progressive discipline; perform grievance and conflict resolution; provide recommendations to executive management involving employment legal matters; consult with legal counsel as needed.
  • Benefits Administration – administer group benefits plan, including health, life, and disability insurance programs; FMLA; leaves of absence; COBRA; negotiate annual premium and plan renewals; manage annual open enrollment; process enrollments and terminations in both the HRIS and benefit websites; process benefit billing and account reconciliation; serve as 401(k) plan administrator and member of retirement plan committee; coordinate annual retirement plan audit.
  • Budgeting – manage HR departmental budget.
  • Workers’ Compensation – manage workers’ compensation process; liaise with employee and claims adjustors; monitor open cases through closure.
  • ACA Reporting – work with third party company to ensure compliance in reporting procedures and paperwork.
  • Employee Events – plan and implement all employee related events (annual holiday party, employee celebrations, employee trainings, etc.).
  • Payroll and HRIS – process biweekly timesheets and transmit payroll for all staff; manage HRIS database; compile reports to support budgets and forecasts.
  • Onboarding and termination – conduct new hire orientations; perform background investigations; do reference checks; ensure new hire paperwork and I9 compliance; manage termination process.
  • Performance management –manage the performance review process.
  • Employment records – safeguard confidential employment records and health data; respond to all requests for verification of employment.

Physical Demands:

While performing the essential functions of this job, the incumbent must be able to do the following: sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height.  Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus.  Must be able to visually inspect work.  Manual dexterity to operate computer and other office equipment required.  Heavy usage of computers and phones required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.
Address: 250 S. Grand Ave.

Deadline: 05-05-2017

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